AGM/minutes/20080125

From AnnodexFoundation

Annual General Meeting, Annodex Association, 25th January 2008

On Friday 25th Jan 2008 we had the second AGM of the Annodex Foundation since incorporation. We met on irc channel #anxassoc, freenode.net and at Innovation @ 257 on Collins Street for the Melbourne crowd.

Start at 18:10, Close at 18:34

Attending members: Silvia Pfeiffer (ginger), Conrad Parker (kfish), Mike Smith (MikeS), James Purser (purserj), Michael Dale (mdale), Shane Stephens (shans), John Ferlito (johnf), Denis Crowdy (denisc), Christopher Ford (ctford)

AGENDA:

0. Confirmation of last AGM minutes

1. President's report 2007

2. Treasurer's report 2007

3. Election of 2008 Annodex Association committee

4. Other business

Minutes:

0. Confirmation of last AGM minutes

The minutes of the last AGM are available here.

accepted without objections

1. President's report 2007

The committee had a monthly meeting every month of this last year apart from July and October.

Activities that the association was involved with this year include sponsorship of the FOMS workshop in Melbourne and Annodex codefests in June and September.

The main challenges of this year were the move of hosting away from CSIRO and the introduction of the W3C to the Annodex technology.

In March, we moved the Annodex servers away from CSIRO. The mailing list and svn were merged into a Xiph infrastructure with the help of Ralph Giles, who also provided two vmware servers to run the Annodex Web servers on. These servers were deemed insufficient from a resource perspective over the next few months and the Web servers www.annodex.org, www.annodex.net, media.annodex.net, and validator.xiph.org are now running on a vmware server graciously provided by Chris Double of the Mozilla foundation.

In December, Michale Dale, Chris Double and Silvia Pfeiffer attended the W3C Video workshop in San Jose. Many presentations at the workshop expressed requirements for the future of video on the Web. We represented Xiph and Theora, but also introduced CMML and the Annodex server functionality, in particular what is possible with the new liboggplay library of Shane Stephens and the javascript API of the new Annodex Firefox extension. The feedback was overwhelming.

One open challenge for the next year is to negotiate with CSIRO on the Annodex trademark and some of the specialised software.

The president's report was accepted without objections.

2. Treasurer's report 2007

Annodex Association Treasurers Report (2007)
Opening Balance		$94.80
Incomings				Outgoings
06/09/07		$6,027.00	Payment from Mozilla Foundation	06/09/07		$15.00	Fees relating to Foreign Currency Transfer
03/10/07		$250.00	Membership Fee – Sigil Studio	07/12/07		$2,526.69	FOMS Related International Transfer
02/11/07		$420.00	CSIRO – FOMS Attendance	07/12/07		$20.00	Fees relating to FOMS Related International Transfer
07/12/07		$420.00	S H Cunningham – FOMS Attendance
20/12/07		$420.00	Opera Software – FOMS Attendance	Total Outgoings		$2,561.69
24/12/07		$420.00	CSIRO – FOMS Attendance
Total Incomings	$8,051.80
Final Amount:	$5,490.11

Treasurer's report was accepted without objections.

There is a discrepancy between the 2006 final balance and the 2007 initial balance that James is looking into.

outgoings missing: meals, monty trip, stefan trip incomings missing: google, Andre's sponsorship

We're confident that we'll still have a positive bank balance once the missing transactions are resolved.

3. Election of 2008 Annodex Association committee

The following nominations have been received for the 2008 committee of the Annodex Association:

President:

Silvia Pfeiffer (nom. S. Pfeiffer, seconded: J. Waugh)

Vice-President:

Conrad Parker (nom. S. Pfeiffer, seconded: J. Waugh; accepted)

Secretary:

Shane Stephens (nom. S. Pfeiffer, seconded: S. Stephens)

Treasurer:

James Purser (nom. J. Purser, seconded. S. Stephens)

Ordinary Committee Member:

Denis Crowdy (nom. D. Crowdy, seconded: S. Stephens)
Michael Dale (nom. M. Dale, seconded: S. Stephens)
Michael Smith (nom. M. Smith, seconded: S. Pfeiffer)

As these nominations fill all available positions without contest, there is at present no need for an election of office bearers.

During the meeting, all nominees accepted their position. Congratulations!

Thanks to outgoing committee member Jean-Marc for his service for the last year.

4. Other business

None.