Committee/Meetings/2006 03 06/
From AnnodexFoundation
Annodex Foundation Committee Meeting Minutes
6th March 2006, opened: 19:10:37, closed: 20:23:44
Secretary: Silvia Pfeiffer
Agenda:
1) Accept Meeting Minutes
2) Address Action Items brought forward
3) Membership Management Software
4) Wiki Committee Area
5) Incorporation Progress
6) Certification Trademark
7) any other business
In Attendance:
Jeff Waugh, chair
Conrad Parker, vice-chair
James Purser, treasurer
Silvia Pfeiffer, secretary
Zen Kavanagh, ordinary member
Michael Smith, ordinary member
Andre Pang, ordinary member
1) Accept meeting minutes
Minutes of the Annodex Foundation Committee meeting have been reviewed and are published and locked at http://annodex.org/wiki/Committee/Meetings/2006_02_04/.
ACTION: Silvia to distribute minutes to Advisory Panel & members, and upload to member_man
2) Address Action Items brought forward
DONE: Silvia to adapt constitution in wiki with proposed changes
DONE: Silvia to pursue legal incorporation -> CSIRO requested to delay incorporation, thus Silvia extended the name reservation; is on this agenda
DONE: All to discuss certification marks in one of the next meetings -> it is on this agenda
DONE: Mike to talk to Xiph.Org re advisory panel membership -> Mike spoke to Ralph, who agreed to becoming a member
ACTION: Mike to talk to Monty and invite them as free members
DONE: Jeff to talk to Fluendo re advisory panel membership -> spoke briefly with dolphy, who was positive, but didn't know what contributions were involved; said it would also depend on them adopting Annodex
ACTION: Jeff to talk to dolphy again
TODO: Everyone to build relationships re advisory panel membership -> no new relationships were built
ACTION: Jeff to do a call for suggestions for companies/organisations to talk to about Annodex
3) Membership management software
James Purser has continued developing the membership management software at http://members.annodex.org/.
Action items brought forward:
DONE: James and Silvia to include member_man with wiki at annodex.org
-> Silvia changed links on annodex.org on 8th Feb 2006
DONE: James to figure out a switch-over date & announce on the mailing list
DONE: James and Silvia to move members over from mailing list
-> James sent an email to the foundation members on 10th Feb 2006; 18 out of 35 have re-subscribed there
ACTION: Silvia & James to move remaining members
ACTION: Silvia to ask metavid guys to become members
TODO: Conrad to fix the email for the committee positions
-> Conrad has talked to the CSIRO network admin and fixed some mailman admin on annodex.net; will need to migrate annodex.net mail soon and will fix email for committee positions then too
ACTION: Conrad to fix email for annodex.net and annodex.org
DONE: James to propose an election system and send it to committee mailing list for discussion
-> James sent a list on 20th Feb 2006 with a the following list:
A brief discussion was had that mainly centered on the Condorcet approach. It was preferred because it could deal with candidates dropping out (because they had been elected onto a different position or had to leave). Also, it is best practice with debian and other using it, too. We also discussed that ordinary committee members would be elected as one position and the three most votes win. Everyone agreed to use this system. Jeff suggested to look at RubyVote. Conrad suggested the Schulze method for resolution (as in debian).
ACTION: James to spec Condorcet election method and send to list
4) Wiki Committee Area
Action item brought forward:
TODO: Silvia to apply a patch to mediawiki to enable a wiki committee area
-> Silvia upgraded wiki to php5 and mysql5 and mediawiki 1.5-7, but hasn't applied this patch yet
ACTION: Silvia to apply patch to mediawiki to create a private committee area
5) Incorporation Progress Report
A joint press release with CSIRO was published during Linux.Conf.Au on the 24th January 2006, that announced the creation of the Foundation.
Silvia has finalised the constitution with the comments from the last committee meeting and was intending to submit the documents to the Department of Fair Trading for incorporation before the name reservation ended on 21st February.
On 13th February, CSIRO requested to delay the incorporation since they would like to have a more formal arrangement between CSIRO and us about what IP would be contributed (source code and trademark) and what resources (server space, bandwidth) over what time. They also requested that a lawyer look over the constitution and consider several issues such as taxation and location of incorporation.
As a consequence, Silvia extended the name reservation with the Department of Fair Trading on the 20th February for another 3 months to give us time to sort it out.
ACTION: Silvia to mail Jeff and contacts in CSIRO to set up meeting
ACTION: Jeff to meet with CSIRO * to explain what we are doing, * to get an understanding of the process CSIRO needs to go through, * to request regular updates on the progress of this issue, and * to be involved in setting up the formal arrangement.
ACTION: Silvia to share a list of the open source software packages that CSIRO has published
ACTION: to discuss national or NSW incorporation at next meeting
6) Certification Trademark
Action Item brought forward:
TODO: All to discuss certification marks in one of the next meetings
Jeff points out http://www.ipaustralia.gov.au/resources/forms_trademarks.shtml as a resource to check out for certification.
Silvia mentions that there is a difference between a normal trademark and a certification mark - Silvia has done trademark registration before.
ACTION: Jeff to arrange a special meeting, in particular with Silvia and Conrad, and draft steps to registration and registration text as preparation for next committee meeting
ACTION: Jeff to share some examples of rules
7) any other business
- Wikipedia
Zen asked about progress with the relationship with Wikipedia, since _sj_ (Samuel Klein from Boston) had asked at the beginning of February on #theora about ways of putting hyperlinks into theora to be used in an upcoming Wikimania, an annual media contest, and was pointed to annodex and the recent phpannodex work.
Samuel mentioned that they need help for Wikimania, in particular since the only video format that Wikipedia accepts is theora and therefore loads of transcoding tools will be required. Last year they didn't quite know what to do about video and they had to offer a conversion service. They want more submissions from outside Wikimedia communities to make it a global free-content media contest.
Samuel suggested we should talk on #mediawiki and leave a message on http://meta.wikimedia.org/wiki/User_talk:Sj if we have thoughts about how to promote annodex etc.
For Wikipedia to support Annodex, there needs to be Annodex support in mediawiki. Conrad and Silvia have talked to the student who developed phpannodex and created the annodex drupal support, ctford. He has finished his summer internship at CSIRO, but may find some spare time to look into mediawiki.
- Meeting format
Jeff cannot stand irc meetings and suggested we try phone/voip. Skype takes up to 5 locations at a time into conference calls. If the Sydney-siders met at one location, we can try this next time.
