From AnnodexFoundation

Annodex Foundation Committee Meeting Minutes

3rd April 2006, opened: 19:20, closed: 19:50 over 5-way Skype

Secretary: Silvia Pfeiffer

Chaired by: Conrad Parker

Agenda:

1) Accept Meeting Minutes

2) Address Action Items brought forward

3) Incorporation Progress

4) Certification Trademark

5) Advisory Panel Makeup

6) Foundation Finances

7) any other business

In Attendance:

Conrad Parker, vice-chair

James Purser, treasurer

Silvia Pfeiffer, secretary

Zen Kavanagh, ordinary member

Michael Smith, ordinary member

Andre Pang, ordinary member

Absent:

Jeff Waugh, chair

1) Accept meeting minutes

Minutes of the Annodex Foundation Committee meeting have been reviewed and accepted. They are published and locked at http://annodex.org/wiki/Committee/Meetings/2006_03_06/. The Advisory Panel & Foundation members have received a copy.

2) Address Action Items brought forward

DONE: Silvia & James to move remaining members into member_man

Silvia and James have contacted all remaining members on the foundation mailing list and invited them to subscribe through member_man. Some have done so. Others have probably made a conscious decision not to subscribe there but will continue to lurk on the foundation mailing list. We now have 34 members on the mailing list and 23 in member_man.

DONE: Silvia to ask Metavid guys to become members

Silvia has and aphid has joined; metavid.ucsc.edu is providing search and browsing on political proceeding using US Senate and House footage by using only open source technology - Annodex being one of the techniques in use.

TODO: Conrad to fix email for annodex.net and annodex.org

Conrad informed us that this is on hold until May for technical reasons; deferred

TODO: James to spec Condorcet election method and send to list

James has to delay this until mid May; deferred

DONE: Silvia to apply patch to mediawiki to create a private committee area

Silvia has applied the patch and sent an email on the 19th March to the committee members on how to approach it

3) Incorporation Progress Report

Silvia related to the committee that CSIRO is continuing to prepare a formal agreement for the foundation.

The following action items were brought forward:

DONE: Silvia to mail Jeff and contacts in CSIRO to set up meeting

Silvia has put Jeff and the relevant people in CSIRO in contact with each other

TODO: Jeff to meet with CSIRO

• to explain what we are doing,
• to get an understanding of the process CSIRO needs to go through,
• to request regular updates on the progress of this issue, and
• to be involved in setting up the formal arrangement.

CSIRO have offered to meet with Jeff, but it has not happened yet; deferred

DONE: Silvia to share a list of the open source software packages that CSIRO has published

Silvia sent an email on the 18th March to the committee members

TODO: to discuss national or NSW incorporation at next meeting

This action item was deferred until after Jeff will have met with CSIRO or we receive some further advice from CSIRO

4) Certification Trademark

Action Items brought forward:

TODO: Jeff to arrange a special meeting, in particular with Silvia and Conrad, and draft steps to registration and registration text as preparation for next committee meeting

Jeff made several attempts at scheduling a meeting, but none worked out so far

TODO: Jeff to share some examples of rules

deferred

5) Advisory Panel Makeup

Action Items brought forward:

TODO: Mike to talk to Monty

Ralph Giles has been entered on the Advisory Panel mailing list; Mike has not had a chance yet to speak to Monty; deferred

TODO: Jeff to talk to dolphy again

deferred

TODO: Jeff to do a call for suggestions for companies/organisations to talk to about Annodex

deferred

6) Foundation Finances:

James Purser as the treasurer suggested a few points:

• initial account

If we want to start pulling together some money, we will need to register an account. However, we cannot register an account until we are incorporated. We will need to wait with an account until incorporation happens.

 ACTION: register account as soon as foundation is incorporated

• fund raising

We could do some fund raisin through merchandise sales of e.g. t-shirts and mugs, and through joining of a donations system such as paypal. While we cannot get the money into a central amount, we may still try it on the account of one of our committee members.

 ACTION: Silvia to send James an SVG version of the annodex logo and James to design t-shirts and mugs

• Advisory Panel fee

Another means of income to the foundation will ultimately be through Advisory Panel fees. James suggested definition of a fee structure depending on the size (in number of people) of the organisation. This was deferred until we are incorporated.

 ACTION: All to define a fee structure for Advisory Panel membership once we are incorporated

7) any other business

Silvia suggested to involve the foundation membership better with some of the work that is required around Annodex.

A collection of ideas on what would be possible for people to do revealed the following list:

• coding, e.g. extension of mediawiki
• set up Web sites with Annodex content
• organise and have a Annodex hackfest
• support for the development of the foundation website
• support for the annodex.net website -> deferred until Silvia publishes newly designed drupal-based website from Andrea

 ACTION: Silvia to finish off and publish the new drupal-based website

 ACTION: Silvia to edit the navigation panel for mediawiki to make more content discoverable