Committee/Meetings/2006 05 01/
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Annodex Foundation Committee Meeting Minutes
1st May 2006, opened: 19:19, closed: 20:11 over 5-way Skype
Secretary: Silvia Pfeiffer
Chaired by: Jeff Waugh
Agenda:
1) Accept Meeting Minutes
2) Address Action Items brought forward
3) Incorporation Progress
4) CeBIT Sydney
5) Google Summer of Code (SoC)
6) forthcoming AGM & elections
7) any other business
In Attendance:
Jeff Waugh, chair
Conrad Parker, vice-chair
James Purser, treasurer
Silvia Pfeiffer, secretary
Andre Pang, ordinary member
Absent:
Zen Kavanagh, ordinary member
Michael Smith, ordinary member
1) Accept meeting minutes
Minutes of the last Annodex Foundation Committee meeting have been reviewed and accepted. They are published and locked at http://annodex.org/wiki/Committee/Meetings/2006_04_03/.
2) Address Action Items brought forward
TODO: Conrad to fix email for annodex.net and annodex.org
-> Conrad is re-organising Xen virtuals and will proceed with the setup of a new mailserver for both, @lists.annodex.org and @lists.annodex.net mailing lists
DONE: James to spec Condorcet election method and send to list
-> Conrad pointed out the free Condorcet Internet Voting Service at http://www.cs.cornell.edu/andru/civs.html. We all agreed to not waste time on developing our own election system, but use this one for future committee elections.
DONE: Silvia to send James an SVG version of the annodex logo and James to design t-shirts and mugs
-> Andrea and James have talked and as a consequence James has designed a first t-shirt, see http://www.cafepress.com/laupdate.54265520. We found it nice, but very simple and having a wider range of designs would be good. It was decided to set up an Annodex shop at cafepress and to use Everything Linux for a local option of t-shirt printing.
ACTION: James to set up Annodex Shop at cafepress and to have a t-shirt competition with members.
DONE: Silvia to finish off and publish the new drupal-based annodex.net website
-> The new http://www.annodex.net website went online on the 9th May, just in time for CeBIT.
DONE: Silvia to edit the navigation panel for mediawiki at annodex.org to make more content discoverable
-> Silvia has expanded the navigation and the site structure, see http://www.annodex.org/
3) Incorporation Progress Report
Silvia related to the committee that CSIRO is developing an open source strategy for the ICT Centre and that the formal agreement for the foundation will need to wait until that is finished.
The following action item was brought forward:
TODO: Jeff to meet with CSIRO
-> since CSIRO people were not keen to meet with Jeff, he didn't want to push it. Instead, it is now suggested he contact CSIRO with an explanation of the next name reservation deadline.
ACTION: Jeff to email CSIRO with the registration deadline; Silvia to email Jeff details
4) CeBIT
We discussed if we should be present at CeBIT more than on the CSIRO stand. There may be a potential to share the Linux Australia booth and also to have a demo run at the Linux demonstration booth.
ACTION: James to talk to John about a demo at CeBIT.
ACTION: Conrad & Silvia to check their presence and if they can make time.
ACTION: Jeff to develop an A3 poster and to email Andrea re larger pictures and icons.
5) Google Summer of Code:
We tried getting into the Google Summer of Code as an open source project. We put together a wiki page with potential projects at http://www.annodex.org/wiki/Summer_of_Code. James took on the task of organising it.
However, Google filled up its slots before we were able to get ready and our application was knocked back. Yet, we are still in the run for GSoC projects: we have two Annodex projects (skeleton implementation for all media players; a subtitle editor) in Xiph. And Jeff has included a totem Annodex project in gnome.
6) AGM and election:
The financial year of the foundation was planned to end in June, where an AGM (Annual General Meeting) was to be held and a new committee to be elected. However, with the currently still unresolved issues with CSIRO and the therefore pending incorporation we did not feel it would be right to elect another interim committee. This committee was elected by the members to make incorporation happen and is working well towards it. We should not disrupt this process through dissolving this committee and gathering a new committee.
