Committee/Meetings/2007 03 20/

From AnnodexFoundation

Contents 1 Committee Meeting, 20th March 2007, start: 18:58, end: 20:04 1.1 1. Minutes accept from last meeting 1.2 2. Action items review 1.3 3. Finalizing AGM & duties: 1.4 4. Servers & Systems 1.5 5. Membership & Activities 1.6 6. Further goals for this year 1.7 7. Other business 1.8 Actions

Committee Meeting, 20th March 2007, start: 18:58, end: 20:04

In attendance: Silvia Pfeiffer, Michael Smith, Jean-Marc Valin, James Purser, Shane Stephens

Minutes: Shane Stephens

1. Minutes accept from last meeting

• moved ginger, accepted

2. Action items review

• Silvia: create AGM meeting minutes: DONE
• Silvia: Find and fill in FORM 12 "Annual Statement by Public Officer": DONE
• James: check with LA about account fees, also check with some credit unions about whether they have a suitable account, report
  • $100 IN (paypal)
  • $2800 OUT (FOMS expenses)
  • balance $3100, but still some outstanding FOMS expenses

• Conrad: mail President's report to Association members
  • waiting for the mailing list to come back up
• All: look around for cheaper accounts
  • none found
• All: think of fundraising activities
  • moved to agenda for next meeting
• Shane: try to extract membership list from member_man's db, and set up a manual list
  • not yet
• James: move member_man to sqlite
  • not yet
• Silvia: Chase up and report on DGR process
  • not yet
• Silvia: Arrange meeting with CSIRO about hand-over of trademark, documents and source code (next month).
  • not yet
• Shane: discuss annodex hosting with Rillian.
  • see 4.
• Conrad: create a list of machines/backup needs.
  • list on trac.aidabrowser.com
  • see 4.
• Shane/Conrad: organise backup scripts with Ralph.
  • see 4.

3. Finalizing AGM & duties:

• AGM Minutes accepted: Moved MikeS, accepted
• Election Report accepted: Moved Shane, accepted
• first report will now be January 2008 - DFT did not want to accept an empty statement this year

4. Servers & Systems

• svn.annodex.net, trac.annodex.net moved to Xiph.org tue morning Sydney time (Mar 20th)
• lists should be up by Mar 21st, currently dead for an unknown reason
• bug tracking is currently disabled for anonymous people due to spam - how do we resolve the need to log bugs with spammers?
• send email to external server contact points and notify them that servers will be completely unavailable after 4:00pm 31st of June
• there are lots of mailing lists, some no longer seem relevant.
  • cvs-annodex-internal, CSIRO-internal, annodex-internal-commits, mailman to be deleted
  • cmml, libcmml-dev, libannodex, libannodex-dev to be deactivated but archive maintained
  • check cttee archive and delete or deactivate
  • check xiph.org has noc and delete

5. Membership & Activities

• Shane has added an OggPlay project to GSoC
• there are now 4 annodex projects - more still welcome
• no applications recieved yet for annodex, only one for xiph
• rename foundation mailing list to association
• encourage membership to be more active

6. Further goals for this year

• DGR (deductable gift recipient) status
• Discuss with CSIRO the hand-over of the Annodex Trademark and the open documents and source code
• defer until next meeting

7. Other business

• none

Actions

• Conrad: distribute AGM minutes and Election Report to members and advisory panel
• Shane: email external server contact points
• Shane: tell Ralph which lists to delete, and which to archive
• All: encourage people to apply for GSoC projects (students, university mailing lists, etc)
• Conrad: mail President's report to Association members
• Shane: try to extract membership list from member_man's db, and set up a manual list
• James: move member_man to sqlite
• Silvia: Chase up and report on DGR process
• Silvia: Arrange meeting with CSIRO about hand-over of trademark, documents and source code (next month).